wokinghamandemmbrookfcyouth.com

Please will ALL members* take this as the official notification of The ANNUAL GENERAL MEETING OF WOKINGHAM & EMMBROOK FOOTBALL CLUB FOR SEASON 2008/2009, to be held on the Monday 27^th July 2009 at the Emmbrook Sports and Social Club, starting at 8.00 p.m.

* A voting member is anyone who paid their signing on fees/subscription to the senior or youth football section for last season 2008/2009

AGENDA

1       Welcome - Introduction and address by Club President

2       Minutes

3       Matters Arising

4       Chairman’s Report - Youth

Chairman’s Report - Senior

5       Secretary’s Report

6       Treasurer’s Report – Youth

Treasurer’s Report – Senior

7       Club Welfare

8       Election of Officers and Committee Members

9       Registration Fees

10   Alteration of Rules

11   A.O.B.

12   Next Meeting

Elections of Officers and Committee Members

Retiring Officers shall be eligible to become candidates for re-election without nomination according to the current constitution.

Executive Committee

5.1 Club Chairman

To instigate and chair all club meetings and promote continual improvement polices within the clubs structure and administration.

5.2 Director of Football (formerly Vice-Chairman)

To support the Chairman

5.3 Club Secretary

To issue, receive and administer all club correspondence and manage all aspects relating to the clubs assets.

5.4 Club Treasurer

To manage and administer the club accounts and report the status at club official meetings.

5.5 Club Welfare Officer (formerly Child Protection Officer)

To enforce child protection procedures in line with those stated in the Child Protection Procedures and Practice handbook published by the FA.

5.6 Youth Chairman

To lead and manage all aspects of the operational and development aspects of the Youth section of the club, working closely with and supporting the Club Chairman, Director of Football and the Youth Vice-Chairman and Youth Treasurer

5.7 Club President

To act as figurehead and spokesperson for the club in the local community, especially in the developmental aspects of the club and its Business and Development plans

There is a proposal to be put to the floor from the existing Club Management Committee for the following volunteers to form the Executive Committee of the Club for Season 2009/2010 and they will need to be duly elected on the 27^th July.  Proposed ‘en-bloc’ members are as follows:

Club Chairman – Glenn Duggleby (current incumbent – Glenn Duggleby)

Director of Football – Graham Tabor, TBC (current incumbent – Roger Herridge)

Club Treasurer – Sue Ashwell (current incumbent – Sue Ashwell)

Club Secretary – Sally Blee (current incumbent – Sally Blee)

Club Welfare Officer(s) – Billy Griffiths & Debbie Griffiths (current incumbent – Helen Wathen)

Youth Chairman – Neil van Den Dungen (current incumbent – Neil van Den Dungen)

Club President – Mark Ashwell (current incumbent – Mark Ashwell)

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Alterations to Rules (to be given in writing to the Club Secretary 14 days prior to the AGM)

None yet received

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Any further proposals for changes to the rules must be received by the current Club Secretary, no later than 17^th July 2009.

Send to:

Sally Blee sally.blee@tesco.net  or in writing to : Sally Blee c/o Trademark Windows, Fishponds Lane, Wokingham Berkshire

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The other ‘Operational Positions’ that form the Club Management Committee are shown on the attached Club Structure Chart, as agreed by the incumbent Committee at the Executive Committee meeting in July 2008 and approved at the 2008 AGM.

All changes agreed at this AGM will be updated accordingly.